Stamps are an essential part of good document management. They make it easier to monitor and validate documents in PDF format. But how can you simplify this inevitable step in the life of a business? With PDFSmart! With this online tool, you can add stamps to PDFs and optimise your document management without technical complexity. Follow our step-by-step guide!
Why add stamps to a PDF?
A stamp is a clear textual indication applied to a document. Examples include ‘Approved’, ‘Confidential’ or ‘Completed’ stamps. These are sometimes accompanied by distinctive colours such as green, blue or red for even greater clarity.
A stamp offers a number of advantages:
- Quick identification of document status: A stamp makes the status of a PDF file instantly visible. There's no need to scroll through all the content to work out whether it's a validated version, a draft or something else.
- Reduce errors in collaborative projects: The use of stamps reduces misunderstandings or misunderstandings about documents. You avoid costly errors and increase the security of information exchanged.
- Improved document compliance: By adding stamps, you can ensure the traceability of your PDF documents. This is particularly useful during regulated audits.
What is PDFSmart and what does it do?
PDFSmart is an online PDF management tool. Its key functions include editing PDF files, merging and splitting them, compressing them and converting them to Word, Excel, PowerPoint, JPG, PNG and TIFF (or vice versa). Not forgetting, of course, adding stamps.
PDFSmart stands out for :
- Accessibility: PDFSmart can be accessed from any device and any web browser. It offers great flexibility to professionals on the move or working from home.
- Ease of use: PDFSmart's interface is intuitive. You can make changes in just a few clicks, without the need for advanced technical skills.
- Security: PDFSmart incorporates protection and confidentiality protocols tailored to the needs of businesses. Your files are encrypted and protected against unauthorised access.
Stamp your files securely with PDFSmart!
Steps for adding stamps to a PDF with PDFSmart
Step 1: Go to the PDF editor
To get started, access the PDFSmart tool. You can find the editor from the home page or by clicking on ‘Edit’ and then ‘Modify’ in the main menu bar.
Step 2: Import the document in PDF format
Once in the editor, import the PDF document to be stamped. You can download it from your device, from an online storage service (Google Drive, Dropbox, etc.) or simply drag and drop it.
Step 3: Select the right stamp
Once you're in the PDF viewer, click on ‘Comment’ in the toolbar. This will open up a number of annotation functions. To apply a stamp, select ‘Stamp’.
You can then choose between dynamic or more standard stamps, such as Received, Checked, Corrected, Revised, Approved, Final, Completed/Completed, Confidential, Provisional, Expired, Void or Emergency. Electronic signature stamps are also available, such as Sign Here or Initial.
While these pre-created stamps are very useful, you can also create your own stamp for even more customisation.
Step 4: Share and export the file
Is your document ready? You can download it by clicking on ‘Download PDF’. You can also send it via a secure link for tracking purposes.
Add stamps to a PDF with PDFSmart!
Stamps are an essential part of professional document management. They enable clear tracking and unequivocal validation of corporate documents. Using PDFSmart, you can easily add stamps to several PDF files. Without any technical complexity and in complete security.
Not sure whether to commit? Take advantage of our 7-day trial period! You'll be able to add unlimited stamps to your PDFs, as well as testing all the other features of the platform, such as compression and conversion.
Add a stamp now!
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