Despite being at the forefront of technical innovation, the public health sector is struggling to make the digital shift. For example, less than half of HLS leaders have embarked on a digital transformation (44%). Yet they are convinced of the benefits of digitisation, particularly in terms of improving document management (for 26% of respondents), reducing operating costs (17%) and providing access to healthcare data in real time (17%). Find out why and how you can digitise your processes with PDFSmart software in the healthcare sector!
Why digitise the healthcare sector?
Simplify administrative formalities
In the medical world, fast and accurate processing of documents is crucial. But manual data entry and transfer can be a real administrative burden. By digitising document flows using tools such as PDFSmart, you can fill in, edit and share PDF files with ease. This means you can work faster and more efficiently, reducing the stress and mental workload of healthcare professionals.
Reduce the risk of errors
Document errors can have serious consequences, from wasting time to putting patients at risk. It is estimated that these errors cost healthcare establishments around 20 billion dollars a year. The precision provided by digitising documents significantly reduces these risks. This is because you eliminate potential manual errors in entering medical data and managing patients' medical records.
Improving the patient experience
According to the 2022 Medscape Physician Compensation Report, the average healthcare professional spends more than 15 hours a week on paperwork. And this time is increasing year on year, diverting attention from patient care. Using digital tools such as PDFSmart relieves healthcare professionals of these administrative tasks. Doctors, administrators and other practitioners can devote more time to what really matters: their patients and their care.
Respecting regulatory compliance
Healthcare is a regulated sector. That's why document management must be secure and HIPAA-compliant. PDFSmart, for example, uses an encryption system for strong protection and confidentiality. What's more, once a document has been completed and signed, only authorised people can view it, thanks to strict access control.
5 benefits of PDFSmart in healthcare
1. Simplify document sharing
In the healthcare sector, it is common practice to share documents such as medication prescriptions, treatment plans and patient medical records. PDFSmart simplifies this process with its advanced compression and conversion features.
To begin with, only the PDF format is universally compatible and stable. By converting files in a variety of formats (Word, PowerPoint, Excel, etc.) into PDF, PDFSmart guarantees compatibility on all devices. This eliminates the problems associated with incompatibility with other formats and makes teamwork easier.
Some PDF documents are too large. These large files slow down or prevent exchanges, particularly by email. PDFSmart's compression tool can reduce the size of these files.
Practical tip: Set up a routine for converting to PDF, then compressing before sending, to ensure that exchanges run smoothly.
2. Improve revision tracking
PDFSmart's editing functions allow each member of the medical team to annotate a PDF. This means you can comment on a medical record, then make these comments visible and traceable to the rest of the team. It's all about facilitating collaboration!
Practical tip: Use colour codes for annotations to quickly identify the contributions of each member.
3. Save time on signatures
Traditional document signature processes can be slow and tedious. PDFSmart solves this problem with electronic signatures. No more unnecessary printing and scanning! PDF files can be sent and digitally signed in just a few clicks, speeding up approvals and administrative formalities.
Practical tip: set up automatic notifications to monitor the progress of the process and follow-up with signatories if necessary.
4. Securing exchanges
Security is paramount, especially in the regulated healthcare sector, where sensitive data must be protected. PDFSmart provides this security via a number of features.
Firstly, all documents imported into PDFSmart are encrypted using the AES and ARC4 protocols. Likewise, the digital storage of files complies with HIPAA and security breach protection standards.
What's more, PDFSmart protects your documents with a password lock option. This prevents unwanted access and ensures that only authorised people can access critical information.
Practical tip: Implement a strict document protection policy. This should include the systematic use of passwords for sensitive documents and the clear definition of access roles for each employee.
5. Create patient forms
Admission forms, the standard documents that patients have to fill in before a medical appointment, are tedious for both patients and medical staff. This is because they are usually filled in by hand by the patient, then deciphered and re-entered digitally by the medical team. PDFSmart lets you create electronic forms that can be completed online. This reduces processing time and the errors associated with manual data entry.
Practical tip: Incorporate the use of electronic forms into the patient admission process.
PDFSmart in healthcare, conclusion
PDFSmart is revolutionising document management in the healthcare sector. How can it do this? By simplifying the creation of forms, collaboration via annotations, document sharing and document security. And it's all done through a highly accessible, easy-to-use interface.
By adopting PDFSmart, you're doing much more than simply digitising your processes; you're investing in a solution that supports and improves the lives of healthcare staff and patients alike. Go digital with confidence and efficiency thanks to PDFSmart!
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