Although law is a traditional field, it too is facing digital transformation. However, there is a gap between awareness of the need for digitalisation and the reality on the ground. Only 18% of legal departments consider that they are at an advanced level of digitalisation, compared with 50% who consider it to be low. Find out how PDFSmart legal software can transform the way you create and manage documents!
Save time
Legal professionals juggle contracts, notarial deeds and reports on a daily basis. This paper-based management is time-consuming. With PDFSmart, you can create, edit, share and sign PDF files in just a few minutes. All the more so with our legal templates and mobile application.
Our built-in text recognition (OCR) function also makes it easy to locate specific clauses. Most legal tasks involve receiving printed or scanned media. It is then often necessary to search for and rewrite important information in other business software (EDM, ERP, CRM, etc.). OCR technology solves this problem. It identifies areas of text, extracts them and converts them into digital text. You can then copy, search, modify or re-use this textual content in other business software.
Collaborate more easily
When you're involved in a dispute or negotiation, there are a lot of documents to be exchanged, and you need to be absolutely precise. PDFSmart lets you collaborate effectively with its annotation and revision tracking tools. Lawyers, legal experts and partners can add comments directly to PDFs. Don't forget to use a colour code to differentiate between the annotations made by the various parties involved. Communication will be all the more fluid and transparent.
Make it easy to share and send
Only the PDF format is universally compatible and stable. By converting files in various formats (Word, PowerPoint, Excel, etc.) into PDF, PDFSmart ensures that they are compatible on all devices.
Notarial deeds, pleadings and other reports in PDF format are often very large. This makes them difficult to share, especially by email. PDFSmart's compression functionality reduces the size of PDF files while maintaining their quality. Not only can you send your documents more easily, but your recipient can also download them more quickly and archive them without using up too much storage space.
Secure agreements
Security is a priority in the legal sector. PDFSmart protects files with robust encryption. Your contracts, client files and other critical PDF documents are encrypted for total confidentiality. What's more, PDFSmart guarantees document traceability and compliance, complying with RGPD standards and sensitive data protection requirements.
Finally, our software offers a password-locking function. These controlled accesses make the PDF document accessible only to authorised parties. This reduces the risk of confidential data leaks and file modifications by unauthorised third parties.
Speed up signatures
Traditional signature processes involve printing, scanning, mailing and physical meetings, all of which slow down business... With PDFSmart's electronic signature functionality, you can get your contracts signed in just a few clicks. You can then send documents for electronic signature to all the parties involved, up to a limit of 15 signatories. Whether they are internal or external to your firm.
Protect the environment
One of the major advantages of dematerialisation is the reduction in companies' carbon footprint. The DEFRA (Department for Environment, Food and Rural Affairs) database reveals that the production of one tonne of paper is responsible for the emission of 919.4 kgCO2e when it is not recycled paper. The first step towards reducing paper consumption is therefore to go paperless, by favouring digital format and PDFSmart.
Conclusion
With its ease of use and intuitive interface, PDFSmart facilitates digital transformation in the legal sector. Whether you're a law firm, a legal department or a notary, this online tool integrates easily into your processes. Whatever your level of digital expertise.
Adopting PDFSmart means saying goodbye to administrative complexities and hello to fast, fluid and environmentally-friendly document management. Why not try it now? Take advantage of our 7-day trial to try out for yourself the many features of our tool (editing, conversion, merging, splitting, compression, etc.). And discover how it can transform the way you work.
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